Bookkeeping Basics for design and decorating professionals

Is this workshop for you?

Ask yourself the following questions

1.        Are you tired of paying a bookkeeper to do simple bookkeeping chores every three months just so you can pay your GST? PST?.

2.        Do you understand the bookkeeping reports, and financial reports you are given by your financial professionals?

3.        Do you have to wait until your bookkeeper is available to obtain reports from your bookkeeping system?

4.        Do you feel you are in control of your money, your bills, and money your clients owe you ?

5.        Do you need to eliminate expenses and hunker down to survive the current economic conditions?


Does your bookkeeper provide you with:

1.        Reports that assist you with billing your clients ?

2.        Aged, detailed accounts payable and accounts receivable lists.

3.      A list of retainers on hand.


Can your bookkeeper Provide you with reports on:

1.        Every projects profitability report?  On time spent and on furniture and accessories?


2.        Provide you with a profitability report on each piece of furniture, and each item within that piece?


3.        The time you and your contract staff spend on each project with good detail so you know what was done, when and by whom?


4.        Tie the time spent to the time you billed your client?


5.        Keep track of your unbilled time?


6.        Keep track of your non-billable time- Sales, Promotion Marketing and General & Administrative time?


7.        Is your Profit & loss report organized so that you know the total of:

a.        Your direct project costs?

b.       Your sales promotion &   marketing costs

c.        Your general & administration costs?




hill management consultants inc.

bookkeeping workshop for interior designers, decorators & stagers

This workshop is intended to teach entrepreneurs and the owners of small design firms how to get the most out of their bookkeeping systems.


The objectives of this seminar are:

To help you save time and money by reducing your bookkeeping and accounting fees.

To improve your understanding of the key financial reports.



Workshop Requirements:

Laptop computer with Quick Books Pro. loaded unto it.

Participants will be provided with a sample Residential Design company, appropriately set-up with examples and reports. We will lead you through a hand-on series of exercises  designed to teach you how to do the following.

Review the company set up  and set up examples in the following areas:

                Chart of Accounts



                The Tax codes

                The vendor set-up

                The customer and job set-up

                Employee set-up

Then we will teach participants to:

Use weekly timesheets

Enter time for:


Sales Promotion & marketing activities.

General & Administrative activities

Enter Accounts payable invoices and expense to projects, were applicable.

Write cheques to pay accounts payable bills.

Set up an estimate for a client for the purchase of goods.

Bill client for goods and materials received.

Check all reports to view transactions.

Print Invoice, Statement and view accounts receivable reports.

Bill clients for time spent in a given period according to client contract.  Tie time spent to time billed.

Review GST liability report

Review PST Liability report

Print accounts Payable and accounts receivable reports. Check that these key accounts balance to the general ledger control accounts.

Print the balance sheet for the month end report

Print the profit and loss report month-end and year-to-date.

Review , if time permits, all project reports including but not limited to the project profitability report.

Review unbilled time on projects

Determine if any time is to be written off as unbillable.

Reconcile the bank.

Review retainers on hand.

Determine risk level and $ liability on client deposits to vendors.

Determine if exposure is in line with pre-determined acceptable levels.

Review sales report for month and year to date.

Compare current month’s transactions to budgeted figures.

Compare current month’s transactions to same period last year.

Determine if reports identify items requiring further investigation or action. Examples:

                Collection report

                Follow up on outstanding proposals

*Lunch will be provided. 


Name Sales End Price Fee
General Admission Ended $89.25 $2.23
Early Bird Ended $75 $1.88

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